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Article 1. General points

  1. Loans are personal and non-transferable and the user must provide identification. To use the Lending Service, the user must present his or her university card to prove that he or she is a member of the university community. Users who are not part of the university community must present their Library card and national identity card.
  2. Documents that are classified as reference only owing to their particular characteristics (incunabula, antique collections, reference works, dictionaries, encyclopedias, journals, pamphlets, theses, dissertations, and final degree projects), may only be consulted in the Library's premises.
  3. The home loan policy for the free access holdings in the reading rooms will be the same for all types of user.
  4. To borrow tests, users must present signed authorization by the lecturer who has recommended their use. The authorization form is available from the Library's counters.
  5. Holdings that are not available as home loans may be consulted in the reading rooms. The Library staff will reserve documents for use in the rooms from one day to the next for users who request it.
  6. Users can request documents from any of the branches of the Library Service and choose which counter they wish to collect them from for consultation or home loan. Likewise, loaned documents can be returned to any of the counters (Alberto Aguilera, 23 and 25, Cantoblanco, and San Juan de Dios).
  7. The Library Service may request the return of a loan, even though the loan period has not ended, from users whose loan policy exceeds 8 days, in order to enable consultation by other users for a period not exceeding 5 days.

Article 2. Home loan periods

Documents published since 1960 are included in this form of loan.

  1. Las limitaciones del préstamo se refieren tanto al número de ejemplares como al número de days que pueden tenerse en préstamo. Se aplicarán tomando como referencia el tipo de usuario y teniendo en cuenta las características y necesidades propias de cada tipo de usuario.
TYPE OF USER VOLUMES LOAN PERIOD
Bachelor's students  6  8 days
Postgraduate and Master's students 10 30 days
PhD students 15 60 days
Alumni 6 8 days
Users from Affiliated Centers 6 8 days
Full time teaching and research staff* 30 90 days
Part time teaching and research staff* 15 60 days
Retired or Emeritus academic staff 30 90 days
Visiting lecturers 30 90 days
Jesuits linked to Comillas 30 90 days
Administrative and service Staff 10 30 days
Visitors with a Card** 3 8 days


*LPart time academic staff and students on courses lasting less than one academic year may make use of all of the Library's services for the duration of that course. The card will be valid for the duration of the corresponding academic year. They must provide this information to the Library staff.

**Visitors with a Card People who are not part of the university community but who need to use the Library Service. The Library Service will issue a card, with a maximum validity of one year if the grounds for requesting it are deemed to be justified.

  1. Documents published before 1960 can be subject to special loan with the approval of the director of the Library Service or someone to whom these powers are delegated.

Article 3. Reading room loan

  1. Those holdings that are not available as home loans and may only be consulted with Library's premises are included in this mode:
    • Documents from before 1960.
    • Incunabula and Antiquities.
    • Reference works in the Reading Room, dictionaries, encyclopedias, journals, pamphlets, doctoral theses, dissertations, and final Bachelor's projects.
    • Any holdings that the Library Service includes in this classification owing to their particular characteristics.

Article 4. Reservations

  1. A reservation is defined as the ability to request in advance a work from the catalog that is on loan at the time of the request.
  2. When the work becomes, available the Library Service will immediately inform the user who will have 3 days to take it out on loan. After this period the document will be submitted to the person who made the second reservation request, if there is one, or will be returned to the library's repositories.

Article 5. Renewals

  1. Renewable loans can be renewed by users on-line, by telephone, and by email, or at any of the Library Service's counters.
  2. The Library Service will inform users by email when the loan period is about to expire.
  3. A loan may be renewed two days before the end of the loan period and only if it has not been reserved by another user.

Article 6. Users' obligations

  1. Any user who has documents on loan must take care of their integrity and good preservation and inform library staff of any damage observed in it at the time it is withdrawn on loan.
  2. The user is obliged to return the document to the Library, when the loan period is over in the same physical conditions in which it was loaned.

Article 7. Penalties

In order to ensure the adequate functioning of the loan service, the following system of penalties is established in accordance with Section IV. Infractions and Sanctions of the Library Service Regulations.

  1. Delays in returning documents will be penalized with suspension of the loan facility for a number of days during which the user cannot use this Service. One day of suspension will be imposed for each overdue day for each item that the user has beyond the end date of the loan.
  2. No penalty will be imposed if there is good cause for being unable to return the loan within the period.
  3. Repeated failure to return documents within the set period will lead to suspension of the right to use the loan service for a period of three to six months.
  4. In the case of loss, failure to return the item a month after the end of the loan period, or damage to the holdings, the user is obliged to replace the work that has been lost or damaged, or has not been returned, with another copy. If this is not possible because the work is out of print and/or difficult to acquire, the user will pay a sum as estimated by the Library Service that is equivalent to the value of the document or, if appropriate, will pay the costs of its restoration, without prejudice to any sanctions to which he or she would be liable as this is as a very serious offense as set out in the University's General Regulations.